Function VenuesWhat Goes into Choosing a Successful Function Venue?
When organising an event, you are constantly overwhelmed by many decisions. However, choosing your function’s venue is perhaps one of the decisions that will have the largest and most severe impact on the overall success of your event. Critical planning information, such as the date you intend to hold the event, is all dependent on the venue you choose. Understandably, making this important choice can be rather intimidating, but it doesn’t need to be.
Before you start your search for the perfect function venue, you need to know the following:
- Number of attendees
- The type of event you’re holding, be it formal, professional, high-tech, etc.
Once you’ve pinned down the details behind these three points, you are set to start searching for a venue. It’s advisable to have the venue booked at least a good few months in advance, to ensure that you have the date of your event set in stone. This date also informs the timeline and milestones needed for further event marketing and planning.
Starting the Search for the Perfect Function Venue
When you’re ready to search for the perfect venue, there are a few things to take into account. As a cost-conscious organiser, you may want to keep the venue costs down to allow for more movement in your budget. Being flexible on the date can be a great negotiating tool, as certain days of the week and periods of the year tend to cost less.
A conveniently located function venue means different things for different events. For an event with attendees within a limited geographic range, a venue within a reasonable distance to the attendees’ place of work or homes may make sense. For out-of-town attendees, a venue close to the airport and to accommodation providers is a great option. These are all aspects to keep in mind when searching for the perfect function venue.
Ambiance of the Function Venue
Pay special attention to existing décor inside the venue, and what style of architecture the building conveys. If you are planning a gala event, you will likely need a different function venue than you would for an open-air expo. The less the ambiance matches the desired feel of your event, be that upscale or high-tech, etc., the more decorating you’ll need to do up front to make up for it. Selecting a facility with different venues that you can choose from is a great way to make flexibility work for you.
Another aspect to consider when choosing the function venue is the services and amenities available to you. Does the venue have a kitchen, and can it provide catering for the event? If so, can they cater for the number of attendees you intend on hosting? Are there enough tables, chairs and linens, and is there a set-up and clean-up crew? These are only a few of the important questions you need answered before you make up your mind as to where to host your next function.
Partner with Monument Function Centre for Your Next Event
We are one of the leading function venues in Pretoria, hosting thousands of attendees every year. As we are centrally located and only a short distance from major and regional airports, our facilities are easy and conveniently reachable by car and shuttle service. What’s more, there are also five-star accommodation providers in and around our location, which makes it easy for attendees to stay over, should they wish to do so.
Our Amphi hall can be transformed into a dream world for matric farewell functions, weddings and anniversaries, year-end functions and Christmas parties. You are guaranteed professional service and mouth-watering catering for all functions. These are only a few of the many reasons why we remain the first choice for professional function venues in Pretoria for companies and individuals.
Our De Kroon Kamer venue is the ultimate setting for a dream wedding. Set high on a hill, this upmarket venue offers a breath-taking 180 degree view of the city, and is hidden among natural vegetation. To learn more about our function venues, and to book your venue well in advance to avoid disappointment, speak to our team of reservationists today. We look forward to providing you with all the information needed to make the best decision for your event’s needs.