How to Choose Function Venues
Whether you have been in charge of your company’s year-end function or product launches in the past or it’s your first time, you’ll agree that the function venue is the start or end of a successful event. Most of the time, you have everything worked out perfectly and can already see how the decor should look like, what type of food you want to serve and how you want the event to flow. What you can’t immediately see in your mind’s eye is the function venue, not unless you have already viewed and booked it.
This is where it becomes difficult. Unless you know how many people you plan to invite, what type of function you want to host and what the duration and date planned for will be, you’ll jump from one venue to the other and end up with a less desirable venue. A few pointers are thus shared below to help you make an informed decision.
The location of the venue is important. You want a place that’s centrally located and easily accessible from the main routes. Our venues are at the world-famous Voortrekker Monument and thus easily locatable on any maps or GPS systems. Whether you come from Johannesburg, Pretoria-East or Pretoria-North, the Monument Function Centre is centrally located.
Safety & Security
You owe it to guests to ensure that safe and onsite parking is available. It’s not normally a problem if you only have 20 or so guests, but once the total is more than a 100, few venues have enough onsite parking available. Our location is access controlled and thus offers the perfect parking for guests even for up to 1500 guests at a time.
Determine budget limitations before you set out on booking venues. You need to consider the following:
- Venue hire cost and what it includes.
- Sound and video equipment hire cost.
- Catering, food and beverages.
- Decor costs
- Function document printing.
- Internet access and business facility costs.
- Total number of guests.
- Security costs if relevant.
- Guest speaker costs.
- Extra staff to assist in coordinating the event.
Determine how much you have available specifically for the venue hire. Also keep in mind that a deposit is normally required when making a booking. We have various venues catering for events such as boardroom meetings, anniversary parties, matric farewell, year-end functions, music shows, weddings, conferences and product launches. We can seat from 20 to 1500 guests and will help you decide on the best venue at our premises for your specific event.
Indoor and Outdoor Facilities
If you plan on a wedding or day event you’ll want a venue with a garden or natural setting. This will make it possible for people to go outside as well and thus increase the space you have available for the event. Our venues not only feature stunning natural and garden settings, but also offer stunning views of the city below.
View our full range of venues and services. Contact us to help you decide on the best option according to your particular requirements, date of the event and budget.
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