Conference Venues with Catering

What to Look for In a Conference Venue

You can have the best speaker in your industry and an exciting line-up of panellists, but that won’t save your conference and bring it back from the devastation of choosing the wrong venue. So, we’ve compiled some tips on what to look for in the perfect venue for your next conference. We know that, when organising an event, you’re confronted with so many decisions. However, choosing a venue is one of the most important decisions you’ll make, and it is the single biggest one that impacts the success of your conference.

Critical planning information, such as the date for the conference, is dependent on the venue you choose. Understandably, making this important decision can be a bit daunting, as you may wonder where to start. Before you set out on your search, make sure that you have a strong and thorough understanding of the:

  • Budget
  • Number of attendees
  • Type of event, such as high-tech, formal, etc.

Once you have an idea of these three important aspects, you will have a better understanding of what you’ll need for a venue. Booking your conference venue up to six months in advance is ideal, as this ensures that you have the date set in stone. You also have plenty of time to inform attendees to mark the date, and you can get to work on other logistics like transport and possible accommodation arrangements for attendees too.

#1 Cost

Let’s face it, everyone is counting pennies these days. Opting for a conference venue with catering is a great way of keeping costs under control, as it’s all included in the price and you can work with the venue, so that everything stays within budget. Being flexible on the conference’s date can also be a great negotiation tool, as certain days of the week might cost less. This just reaffirms the importance of booking your conference as much in advance as possible.

#2 Location

There’s no getting around it, the location of your conference venue is crucial. It needs to be central and easy to reach from various main roadways. If it is supported by different public transport networks, then all the better. If you anticipate that your delegates will be in need of accommodation, or if the conference takes place over several days, it’s also recommended to choose a venue close to established hotels and guesthouses.

#3 Ambiance

While the venue may have existing décor, a flexible venue allows you to make the space more befitting for your specific needs. The less the ambience of the venue matches the desired feeling you want for your event (upscale, high tech, etc.), the more decorating you will need to do up front, which should be communicated and decided on beforehand.

#4 Catering

It’s always recommended to opt for conference venues with catering. It simply takes the hassle and responsibility off your shoulders. You can concentrate on the event during the conference and leave all the details of keeping your attendees fed and happy to the venue. It can also help you to significantly keep costs in check, if you don’t have to involve a third party with catering, and pay a complete package per attendee.

Book Your Event with Pretoria’s Favourite Conference Venue

We are nestled at the foot of the Voortrekker Monument. Our conference venue is situated in a beautiful indigenous garden and brings an old-world feel and theme to every event it hosts. Thanks to our location, our venue is unique and offers a guaranteed personalised look and feel.

Even though it does bring an old-world feel to the table, our venue is equipped with the latest technologies to host any kind of function. It can comfortable cater to up to 200 delegates, and is suitable for your country feel conference or corporate event. It truly provides everything required for a successful function, from delicious food, private rooms and stylish accessories, and much more.

Breakfast, light meals and tea refreshments are served during the week at the Tea Garden, perfect for keeping your guests satisfied throughout the conference. To avoid disappointment, book your next conference at our centrally located and easily reachable venue with catering today. We look forward to welcoming you to our venue and helping you organise your next conference.
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