Conference Venue Situated in Pretoria

Monument Function Centre & Conference Venue Situated in Pretoria – Tips on Event Planning

Monument Function and Conference Venue situated in Pretoria at the world-famous Voortrekker Monument offers various lay-outs, room sizes and menu options. Whether you plan on hosting a symposium, workshop, seminar, product launch or conference, you’ll appreciate the breathtakingly beautiful surrounds and equally impressive view of the city. Located within an access controlled and safe nature reserve, our conference venue has everything you need for your corporate event.

Importance of Objective Setting

As with any other corporate project, it is essential to identify the main objective of the event which can be:

  • Training
  • Team building
  • Reward ceremony
  • Product launch
  • Business launch
  • Conference
  • Seminar
  • Workshop
  • Symposium

It’s essential to tie the agenda, objective and theme together. It will help you focus energy and provide the overall concept. Once you have a theme, you can set the agenda and topics for speakers, activities and materials needed.

How to Select a Theme for the Corporate Event

It’s important to consider the main topic focus, attendee preferences and possible tying in with a corporate day such as Boss or Secretary Day. You can also tie the theme with an important trend in the industry such as wireless communications, green designs or an issue of national importance. Determine whether the theme will appeal to the target group since you’ll want to avoid a situation where a specific group is offended.

The theme must be memorable. If you for instance, select the theme of Natural Medicine, you’ll want to develop all elements of the event around it. This will influence the choice of colour, keynote speakers, topics to be covered, exhibition booths, and products on display. The theme must be incorporated with advertising and promotion material. Even the gifts should tie in with the theme and where possible, select a menu that will support the overall theme.

Main Management Functions Associated with Conference Planning

The success of the event starts with proper planning. You need to set a budget. The budget must incorporate allowable spending for each part of the conference, including staff, culinary requirements, advertising, after event promotions, gifts, equipment hire, security, keynote speakers, conference material, and accommodation.

To ensure success, create a project plan with set dates for completion and confirmation of tasks. Once done, appoint your team members to head the planning stage and then also the members for execution on the conference day

Where possible, you’ll want to outsource catering, decor, and sound management to professionals as available at the Monument Function Venue in Pretoria. Our onsite coordinator can help you with the planning and executing of the event and ensure that liaison with the onsite catering kitchen is managed effectively. In this way, you know that there are people taking responsibility for each task and you can focus on top-level management rather than micro managing the event.

The Monument Function Centre is suited for a wide range of themes and objectives. Whether you want to host a music event, gala evening, large symposium or simply a seminar, you can trust that our conference venue will meet your requirements. Call us today to discuss your particular requirements and enjoy the benefits of having an onsite coordinator to assist with the finer details.

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